RESPONSIBLE PERSON FOR COSMETICS IN THE EU

In order to comply with EU cosmetics regulation 1223/2009 (article 4), all cosmetic products sold in the EU must have a designated Responsible Person (RP). The RP is responsible for ensuring that the product is safe for consumers and that all relevant regulations are being followed.

The responsible person must ensure that each cosmetic product undergoes a safety assessment by a qualified assessor. The responsible person must maintain a Product Information File (PIF) for each cosmetic product, which includes all of the necessary information about the product and its safety assessment.

The Responsible Person (RP) for a cosmetic product in the EU has several important roles and responsibilities under Article 5 of the EU Cosmetics Regulation. These include:

• Maintaining an updated Product Information File (PIF) for each cosmetic product
• Providing a physical address in the EU where the RP can be contacted by the competent authorities, customers, and other stakeholders.
• Ensuring that the cosmetic product is labeled correctly and that all necessary information is included on the packaging.
• Notifying the cosmetic product in the Cosmetic Product Notification Portal (CPNP), which is a central online database for cosmetic products sold in the EU. The RP must also keep the CPNP up-to-date with any changes to the product or its labeling.
• Responding to legal issues related to EU cosmetic regulation, including providing information and documentation to the competent authorities, and cooperating with any inspections or investigations.
• Providing public access to basic product information upon request.
• Keeping track of all relevant regulatory changes and ensuring that the cosmetic product remains compliant.
• Responding to any cosmetovigilance issues that may arise, including reporting any serious undesirable effects (SUEs) to the competent authorities and taking appropriate corrective action if necessary.
• Storing the PIF for a period of 10 years following the date on which the last batch of the cosmetic product was placed on the market.

Overall, the responsible person plays a critical role in ensuring the safety and compliance of cosmetic products sold in the EU. They must ensure that all necessary information is provided to the competent authorities, that products are labeled and marketed correctly, and that safety concerns are identified and addressed in a timely manner.